Payroll Sync
Push completed rota assignments into payroll tools for faster weekly processing.
Outcome: fewer payroll reconciliation errors.
Features Built For Rota Teams
ShareRota helps churches, NGOs, and care/support teams organize schedules, assign people, and keep everyone in sync without spreadsheet chaos.
Scheduling Calendar
Plan recurring and one-off sessions with a clear weekly view and assignment context.
- Create rota slots quickly
- Plan ahead without clashes
- Keep schedule visible to the team
People Assignment
Assign team members in minutes with clear roles, availability visibility, and ownership.
- Assign by role and team
- Track who is on next
- Reduce manual follow-up
Automated Notifications
Send timely reminders so everyone knows when and where they are needed.
- Email reminders built in
- Configurable reminder workflows
- Fewer missed sessions
Swap & Approval Flows
Let members request swaps while managers maintain final approval control.
- Self-service swap requests
- Manager approval checkpoints
- Clear status tracking
Calendar & Export
Export schedules and share them where teams already work.
- CSV export available
- Calendar-friendly output
- Simple sharing for stakeholders
Roles & Access
Protect team data with scoped permissions for admins, managers, and members.
- Role-based controls
- Safer operational changes
- Clear accountability
See It In Action
Use the dashboard to create rota sessions, assign people, send notifications, and export schedules in a few clicks.
14-day free trial • No card required
Exports designed for team calendars and simple sharing.
60-90 second walkthrough: create rota, assign people, notify members, and manage swaps.
API Integrations That Save Ops Time
Use ShareRota API endpoints to connect scheduling data into your existing workflows without manual copy and paste.
HRIS Availability Import
Pull approved leave and availability from HR systems before publishing schedules.
Outcome: reduced shift conflicts and rework.
BI Reporting Feed
Stream rota and attendance metrics into dashboards for leadership and service planning.
Outcome: faster operational decisions.
White Label Boundaries
White Label is focused on branded operational delivery, not full custom software engineering.
Available now
- Brand name, logo, and color settings
- Branded subdomain and communications identity
- Support/legal text customization
Not part of current package
- External custom domain hosting
- Custom native mobile apps
- Per-tenant code injections
Calendar Export & Integration Proof
Export rota entries and share them in the tools teams already use every week.
Google CalendarApple CalendarOutlook Calendar
- One-click exports for rota events and assignments
- Simple sharing across managers and team members
- Designed to fit existing calendar workflows
Browse Use Cases
See how different teams use ShareRota in day-to-day operations.
Churches
Plan ministry rotas and reduce last-minute volunteer gaps.
Volunteers & NGOs
Coordinate outreach and program shifts with less admin overhead.
Care & Support Teams
Keep coverage reliable across support visits and service blocks.
Small Companies
Run predictable team rotations without spreadsheet chaos.